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Project Administrator

A Mechanical Engineering contractor is currently seeking an experienced Project Administrator/Document Controller with strong Mechanical Engineering knowledge and experience using IDEA software to be based on a project in Wicklow. With offices in Wexford this contractor mainly works on large scale Pharmaceutical projects in the Greater Dublin area.


Please call Joe Newman on 086 075 7193 for a confidential discussion about this role.


Duties and Responsibilities:

  • Managing/preparing mechanical packages
  • Using IDEA Software
  • Monitoring and Inputting hours on timesheets.
  • Arrange meetings on site and taking minutes.
  • Diary management.
  • Database maintenance.
  • Filing site paperwork.
  • Monitoring and check sign in sheets and delivery dockets.
  • General administration office duties – Filing, typing, photocopying, organising couriers, faxing etc.
  • Documenting the project details.
  • Notifying the involved for taking appropriate action on the pending documents.
  • Provide guidance to users in correct use of document management system to ensure consistency of system usage.



  • Mechanical Engineering knowledge/background will be extremely beneficial.
  • Experience using IDEA Software is essential.
  • Experience working on Pharmaceutical projects would be beneficial.
  • Strong Administration skills with 4 years experience in Mechanical Engineering/Construction essential.
  • PC literate with competency in Microsoft Word, Excel, Outlook.
  • An understanding of ISO systems is beneficial.
  • Attention to detail.
  • Ability to multitask and work under pressure.
  • Pride in the quality and presentation of work.
  • Excellent communication skills.



  • €35 – €45K – DOE
  • Continuing professional development


If you are a Project Administrator/Document Controller who is looking for your next career move, please send your CV to Joe Newman or call for a confidential discussion. All applications will be treated in the strictest of confidence. We also have many other roles for Mechanical Building Services Engineers and Electrical Engineers across Ireland.

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