Bid Manager / Bid Coordinator

A leading architectural design consultancy with two offices across Ireland, is seeking to recruit an experienced Bid Manager / Bid Coordinator to join the team. They currently provide a range of services to both public and private sector clients and are working on a multiple projects across Ireland.

The successful Bid Manager / Bid Coordinator will work closely with senior business leads and take responsibility for managing tenders from receipt to submission and collate all relevant information to meet the tender requirements. Depending on the seniority, they could manage tender meetings to drive the bid through all stages from prequalification questionnaire to proposal submission and presentation.

Please contact Deborah Byrne, on the contact details provided for a confidential discussion.

Some of the duties will include:

• Complete private and public sector invitations to tender, requests for proposals etc. 
• Working closely with Directors and the finance team to complete bids
• Manage the pre-qualification and tender process
• Take responsibility for the preparation of all documentation and answering queries relating to tenders, bids, and questionnaires
• Ensure responses are completed in a timely manner, allowing time for reviews or amendments before submission
• Complete research tasks to identify business opportunities, tenders which are coming up and reviewing them to make recommendations 
• Maintain up to date records 
• Liaise with external consultants and companies for submissions
• Maintain a response database to include organisational chart, company information, expertise, CV’s, insurance certificates, professional bodies affiliations and industry accreditations 

Requirements:

• Previous experience within a design or architectural consultancy – although more junior / senior level Bid Manager / Bid Coordinators will be considered
• Good knowledge and experience of the tendering and bidding process in Ireland
• Previous experience within the architecture and design is required
• Excellent written and verbal communication skills with the ability to liaise with individuals across the business 
• Strong attention to detail
• The ability to prioritise workloads, work on multiple projects simultaneously and prioritise in line with changing demands
• Self-motivated and the ability to work independently to identify new business opportunities 
• Excellent organisational skills with proven ability to meet tight deadlines 
• Strong interpersonal and communication skills to liaise effectively with key decision makers 
• Proactive approach to innovation and problem solving 
• Proficiency in Adobe InDesign, MS Office is advantageous

Salary & Benefits:

• €Negotiable – depending on experience.
• Pension
• Annual bonus
• Travel tax scheme and bike to work scheme
• Annual salary review

If you are a Bid Manager or Bid Coordinator looking for your next career move, please contact Deborah Byrne.